The Terms of Reference (also known as Standing Orders) can be found for the Committees/Groups listed below
Reserved Areas of Business and Confidentiality
that the Council (19 November 2012: Minute 35) have adopted the following convention of operation of reserved areas of business (ie business in which a student may not participate) which incorporates the definition included in the University's Statutes:
Confidentiality and Reserved Business
20. Where there is good reason for papers to be confidential and/or to remain confidential after the meeting for a period of time these will normally be printed on blue paper. Council will determine whether the paper will remain confidential after the meeting and for what period of time, normally on the recommendation of the paper’s author. Circumstances where confidentiality is important could include where commercial issues are involved, where the reputation of the University, any of its ventures or any of its partners could be at risk, or where sensitive issues affect identifiable individuals. However, Council wishes to make as much information as possible open and reports should be constructed so that sensible redactions can easily be made to enable the bulk of material to be published more quickly.
21. If it is proposed that the minute of any discussion should remain confidential for a period of time after the meeting that will be approved by Council, normally on the basis of a recommendation provided in the report.
22. The Registrar & Secretary may determine that any business to be put before Council should be designated as both confidential and reserved, and this will normally be printed on yellow paper. In such circumstances student members will not receive papers and will withdraw from the meeting when the business is discussed. Council has determined that the amount of reserved business should be kept to a minimum and normally only be in circumstances where sensitive issues affect identifiable staff or students whether as individuals or groups.
23. From time to time Council may receive papers which are classified as “Secret”, normally printed on pink paper. Such papers will be issued at the meeting and collected following the discussion. The content of these papers, Council discussions and prospectively any minutes will remain confidential at all times.
24. Members have personal responsibility for safeguarding the confidentiality of reports and Council discussions in accordance with this Ordinance, and for the safekeeping of papers.
Standing Orders of Boards of Schools - Currently Under Review
The Standing Orders of Boards of Schools was approved in 2004/05 and is currently under review.
1. Terms of Reference of the School Board
The School Board will
(1) have responsibility for the development of the academic strategy of the School in the areas of learning and teaching, research, and access and admissions within a framework established by Faculty and University strategy;
(2) maintain a Staff-Student Liaison Committee and a Promotions Committee;
(3) make recommendations to the Senate (and thereafter to the Council) as to the Head of the School;
(4) delegate authority to School Officers (including the School Directors) to take such decisions as are necessary to secure the effective operation of the School within the parameters of University, Faculty and School policy;
(5) receive periodic reports from School Officers;
(6) at the invitation of the Dean of Faculty and as vacancies arise, make nominations to the Faculty Executive for the four academic representative positions of the Faculty on the Senate;
(7) meet on a minimum of two occasions in the academic year.
2. Constitution of the Board
The active membership of the School Board shall be constituted as follows
(1) The Head of School (who shall be Chair) [ex officio];
(2) The School Directors (for example Admissions, Learning and Teaching, and Research) [ex officio];
(3) The academic staff members of the School [ex officio];
(4) At least one representative member of the contract research staff of the School where this applies;
(5) At least one student representative drawn from each major level of study at which the School delivers programmes (i.e. undergraduate, postgraduate taught and/or postgraduate research) nominated by the Staff-Student Liaison Committee (SSLC) of the School from within its number and which will include the elected School Convenor.
(6) Members, or representative members, of other staff groups of the School as recommended by the Head of School to the Faculty Pro Vice Chancellor for approval.
Representative (i.e. non-ex officio) staff and student members of the Board will hold membership for one year at a time and would be eligible to stand for representative membership for the following year. The Head of School will present the membership of the Board to the Faculty Pro Vice Chancellor for approval before the commencement of each academic year.
The proposed constitution enables the staff and students of the School to be fully represented at the School Board in a mix that reflects the academic provision of the School and is effective in the conduct of Board business. The above constitution allows Schools to have more than the basic number of student representatives if desired. For example, some of the Schools in the Faculty of Medicine and Health Sciences have full-time and part-time student cohorts that are distinctive in their course provision and backgrounds and the Schools might wish this diversity to be reflected in their representation at the School Board. Staffing profiles of Schools also vary throughout the University and members, or representative members, of all staff groups within the School can be included in Board membership with the approval of the Faculty Pro Vice Chancellor.
The Head of School is able to invite others to attend the Board for a whole meeting or particular items to facilitate the Board’s discussion. The School Board will be serviced by the Faculty administration which will therefore be able to make an input to the meeting as appropriate. The Secretary to the Board and invited attendees will not have voting rights which will only extend to the Chair and staff and student members of the School Board.
3. Officers of the School
(1) The Head of the School
(a) The Head shall be appointed by the Council on the nomination of the Board and the Senate in accordance with the provisions of the Ordinance ‘The Deans of Schools of Studies’ shortly to be redesignated as ‘The Heads of Schools of Studies’.
(b) The Head shall be Chair of the Board. The Board shall elect a Vice-Chair who shall act as Chair if the Chair is absent.
(2) The Directors of the School
(a) A School Director should be appointed by the Head of School in the three key areas of (i) admissions, (ii) learning and teaching and (iii) research. The term of office for a School Director shall normally be three years after which s/he will be eligible for reappointment. The size of a School and the complexity of the issues to be covered in each of the key areas should determine whether one individual should cover all those responsibilities or whether a separate Director should be appointed for each portfolio.
(b) The Board shall authorise the School Directors to take the necessary decisions throughout the year to secure the effective operation of the School subject to the authority of the Head of School.
(c) The School Directors will carry out responsibilities on behalf of the School as required by University’s regulations and Codes of Practice and on behalf of the School Board as delegated by the Board. The School Director (LT) shall ensure that the student representatives on the School Board are well informed and able to participate in the business of the Board.
(d) The effective operation of the School will mainly be secured through the Head of School and the School Directors. Larger Schools will usually assist the School Directors in the conduct of their role through the support of other colleagues to whom the School Director would delegate operational authority whilst retaining overall responsibility in terms of governance. The Head of School may also invite individuals or small groups on an ad hoc or regular basis to take forward various matters on behalf of and in consultation with colleagues in the School and to bring forward recommendations to the School for discussion. At an operational level these discussions may take place within staff meetings and with student representatives through the School Director (LT) if appropriate. Items of a strategic nature will be brought to the School Board for consideration.
4. Meetings of the Board
(1) There shall be two ordinary meetings of the Board each year, one in Semester One (October-November) and one in Semester Two (February-March) to facilitate the attendance of student Board members and to coincide with the reporting timetable for the Senate.
(2) It is anticipated that the meeting in Semester One would offer the Board a platform to review the School’s performance during the previous academic year, to consider key operational areas for the current academic year, and to identify areas of strategy for development and review. At the Spring meeting, the Board will wish to review progress during the current year and consider the outcomes and recommendations arising from the development or review of the School’s strategy. The Board will ensure through the order of business that it fulfils its part in the quality assurance of its programmes and the experience of its students according to the governance framework laid down by the University’s Learning and Teaching Committee on behalf of the Senate.
(3) Extraordinary meetings of a Board may in cases of urgency be summoned by the Head and shall be summoned by him/her on the direction of the Senate or on written requisition signed by ten members of the Board or by not less than one-third of the members, whichever may be the less.
(4) The quorum shall be not less then one-third of the members in residence (that is such members as have not been granted study leave or absence by the Council).
(5) Five days’ notice with the Agenda paper shall be given for ordinary meetings, and seven days’ for extraordinary meetings.
5. Notice of Motions
(1) Any member of the Board may require business to be placed on the Agenda paper by giving notice in writing so that it reaches the office of the Board Secretary not later than the tenth day preceding the meeting.
(2) No resolution may be rescinded or altered in the Semester in which it is passed or in the Semester immediately following; nor may any motion which has been rejected be moved again in the Semester in which it was rejected or in the Semester immediately following; unless notice of the motion proposing to rescind or alter the resolution which has been passed or to reintroduce the rejected motion be signed by not less than one-third of the members in residence.
(3) At extraordinary meetings no business shall be taken which does not appear in the Agenda paper.
6. Order of Business
Unless the Chair shall otherwise direct, the order of business at an ordinary meting shall normally be:
(2) Matters arising from the Minutes
(3) Statements by the Chair
(4) Matters for discussion by the Board under Section A
(5) Matters for report to the Board under Section B
Matters for discussion or report may come from several sources such as the Senate and its Committees, the University’s Executive Team, the Faculty, the Head of the School, the School Directors, other Boards of Studies, members of the Board including the student representatives, and the Promotions Committee and SSLC of the Board.
Business shall be arranged on the Agenda such that items for discussion will be presented under Section A and matters for report (not requiring discussion) will be presented under Section B. Each item and any accompanying paper will be clearly presented to the Board with details of its origin, its status in terms of confidentiality, and the action required from the Board.
7. Conduct of Business
(1) The conduct of business shall be directed by the Chair of the meeting. His/her ruling upon a point of order shall be final.
(2) All motions, except those from the Chair, must be seconded before being put to the meeting.
(3) Every matter put to the vote shall be determined by a majority of the members present and voting on the question. In the case of equality of votes, the Chair shall give a second or casting vote.
(4) The motion that ‘The Board proceed to the next business’ shall be put to the vote immediately without discussion.
(5) The motion that ‘The question be now put’ shall be put to the vote immediately and without discussion.
(1) The Board shall appoint a Promotions Committee which shall conduct its business in accordance with approved University procedure. Where there are several small Schools within a Faculty, it would be permissable for a School Board to appoint a Promotions Committee jointly with other Schools with the permission of the Dean of Faculty.
(2) The Board shall have an SSLC which should meet regularly. On behalf of the Board, the School Director (LT) should ensure that the SSLC complies with the University’s Code of Practice for Student Representation and Staff Student Liaison.
(3) It is anticipated that a Board should have little need to establish formal committees beyond the Promotions Committee and SSLC given the governance arrangements established for a School. However, should a Board need to establish a formal committee it shall determine what powers and duties of the Board should be delegated to the committee and the terms of office, not exceeding three years, of the members of the committee.
(4) The Head of the School shall be ex officio a member of all committees of the Board.
(5) In the case of urgent business requiring attention between meetings of the Board, and when it is not practical to call a special meeting, the Chair (or in his or her absence the Vice-Chair) of the Board shall have power to exercise all the powers and duties of the Board.
Voting shall be by a show of hands except when any member of the Board requests a ballot.
10. Suspension of Standing Orders
Standing Orders may be suspended if two-thirds of members present and voting vote in favour.
 These Standing Orders are made under Statute 29(1)(D) and should be read in conjunction with Statutes 21 and 29. In 2004-2005 the University’s Council and Senate undertook a review of governance which resulted in the change of designation of ‘Dean of School’ to ‘Head of School’ and gave greater direction to School Boards as to their purpose and conduct of business within the scope laid down by the University’s Statutes. Although Statute 21 confers membership of the School Board on the Vice-Chancellor and the Pro-Vice-Chancellors, the review of governance resolved that this membership would not be actively pursued and therefore these members have not been included within the active membership of the Board as described under Standing Order 2.
Academic-Related Staff Review Committee
The Deputy Vice Chancellor
Chief Resource Officer
Chief Operating Officer
Director of People and Culture
Secretary: Fay Tooke (Reward and Job Evaluation Manager)
Terms of Reference
(1) To consider submissions, made in accordance with the approved Rules and Procedures of the Committee, concerning the confirmation of appointment, promotion or amendment of salaries of members of the Administrative, Library and Computer staffs, and Other Related staffs and to make recommendations thereon to the Staff Board. All references to Other Related Staff shall include references to staff in the School of Nursing and Midwifery paid on scales derived from the Other Related Staff scales.
(2) To take the steps necessary to see that all members of the Administrative, Library and Computer staffs and Other Related staffs have been considered on the same basis, to make representatives to those responsible for putting forward recommendations and to inform the Staff Board of action taken in accordance with this.
Admissions, Recruitment and Marketing Executive
Provost and Deputy Vice Chancellor – Chair
Chief Operating Officer
Associate Pro Vice-Chancellor Admissions
Director of Admissions, Recruitment and Marketing
Associate Deans (Admissions) (or Dean of Faculty as alternate)
Director of Finance
Head of Planning
Associate Director Marketing Strategy
Associate Director Admissions and Applicant Engagement
Associate Director UEA Global
Associate Director Recruitment, Outreach and Events
Associate Director Content and Communications
Head of Postgraduate Research Service
Centre Director INTO UEA
Student Representative UEA Students’ Union
Secretary Director of Admissions, Recruitment and Marketing
Terms of Reference
(1) to make recommendations to ET on matters of strategy, policy, operation and resource concerning access, recruitment, admissions and marketing activity in relation to UK, European Union and international students;
(2) to review formally and monitor progress against student number targets (and tariff scores as applicable) on enquiries, applications and conversion rates during the year; and to recommend to ET such action as required to achieve agreed student number targets/tariff scores;
(3) to review formally and monitor progress on student number targets and tariff scores for current and future years including monitoring performance on APP and NEACO commitments and targets around widening access and outreach to HE and UEA;
(4) to receive and consider regular reports from Faculty Admissions, Recruitment and Marketing Executives;
(5) to receive and consider regular reports from the Admissions, Recruitment and Marketing Division, Learning and Teaching Committee and other Committees where they may impact upon recruitment and admissions;
(6) to monitor the impact of policy and practice in the areas of access, recruitment, admissions and marketing on equality of opportunity for potential students, to ensure compliance with the University’s requirements and those of external regulatory bodies, and to report annually to Senate; and
(7) to consider the impact of economic, political, environmental and health related global events on recruitment, and to review options for mitigation.
Biological Hazards and GM Sub-Committee
Doctoral College Executive
Pro-Vice-Chancellor for Research and Innovation (Chair)
Academic Director of UEA Doctoral College
Associate Dean for Postgraduate Research of each Faculty
Chair of the Norwich Bioscience Institutes Graduate School Executive
Director, ARIES Doctoral Training Partnership
UEA Academic Lead, CHASE Doctoral Training Partnership
Postgraduate Education Officer of UEA Students’ Union
Director of Research and Innovation Division
Marketing and Communications Manager, Admissions, Recruitment and Marketing Division
Head of Postgraduate Research Service (Secretary)
Co-opted for 2020-21: Chair of University of Suffolk Postgraduate Research Committee
The Doctoral College Executive will have the right to co-opt other representatives from the University or partner organisations on a regular or ad-hoc basis as appropriate. The Academic Director of UEA Doctoral College may act as Chair if the Pro-Vice-Chancellor is unable to attend. The Doctoral College Executive will meet at least five times per annum, thus ensuring sufficient time for the volume of business.
Terms of Reference
• To devise, consider, implement and keep under review a University-wide strategic framework for postgraduate research provision for students, including development of excellent research environments.
• To contribute to the development, implementation, review and update of the University’s Corporate Plan with specific reference to postgraduate research provision for students.
• To keep abreast of opportunities arising from external developments and influences on postgraduate research provision, including the Research Councils and related bodies, and to receive regular reports concerning doctoral training and other partnership provision involving students at the University.
• To have delegated authority from Senate via the Learning and Teaching Committee to make decisions on postgraduate research programme matters, and to report any such decisions to the Learning and Teaching Committee under Section C (Items for Report) of its agenda.
• To develop, implement, update and review relevant regulatory frameworks, the Code of Practice for Research Degree Programmes, policies and procedures relevant to postgraduate research programmes.
• To keep under review matters of principle, policy and/or practice emerging from academic appeals, academic complaints and allegations of misconduct in research by postgraduate research students.
• To maximise funded opportunities for expansion of postgraduate research student numbers consistent with the strategic framework and the University’s Corporate Plan.
• To develop and promote strategies for the employability of postgraduate research students.
• To maximise and promote equality of opportunity for postgraduate research students.
• To receive regular reports from and liaise closely with the Faculty and NBI Graduate School Executives.
• To liaise closely and to engage co-operatively with the Research Executive, the ARM Executive, the Innovation Executive and with other Committees and Groups as appropriate and relevant.
• To liaise with and involve the Pro-Vice Chancellor (Academic), Faculty Pro-Vice-Chancellors and other Academic Directors promptly in any matters of mutual concern.
Equality, Diversity and Inclusion Committee
Faculty Learning, Teaching and Quality Committees
For each Faculty
The Associate Dean (Learning, Teaching and Quality) (Chair)
The School Directors of Learning and Teaching and Quality*
Faculty Learning, Teaching and Quality portfolio holders as designated by the Faculty Executive
Undergraduate/Postgraduate Officer of the Union of UEA Students
One undergraduate representative appointed by the Union Council following campus-wide election. The undergraduate representative shall therefore normally be the elected Faculty Convenor.
One postgraduate representative appointed by the Union Council.
Secretary LTS Manager or Co-coordinator appointed by Director of Learning & Teaching Service
* where the Faculty Associate Dean of Learning, Teaching and Quality is also a School Director of Learning and Teaching, the School may nominate another relevant member of staff to take the place of the School Director.
Fire Safety Committee
Director of Estates (Chair)
Campus Services Manager
Assistant Director – Operations, Estates
Student Disability Co-ordinator
Fire Safety Officer
Plus other members of Estates Division whose attendance is dictated by the business of the Committee.
Terms of Reference
1. To advise the Safety Executive on policies and procedures for managing fire risk.
2. To monitor and review arrangements for fire safety at UEA and to advise the Safety Executive on matters requiring executive action.
3. To appoint, on behalf of the Safety Executive, Competent Persons to assist in ensuring that the University complies with its Fire Management Policy
Honorary Degrees and Awards Committee
Member of the UEA Professoriate (Chair) - The Vice-Chancellor (Professor D. Richardson)
One Academic Representative from each of the four faculties nominated by the relevant Faculty Executive, and who should not be the Dean
• HUM – Professor Alan Finlayson (2022)
• FMH – Dr Kelly Walker (2022)
• SCI – Professor Maria O'Connell (2022)
• SSF – Professor David Mead (2022)
Two members of nominated by the Senate from its own membership
• Dr Neil James (2022)
• Professor Kay Yeoman (2022)
Up to two members co-opted by the Chair as required
• Professor Gerard Parr (2022)
The Activities and Opportunities Officer of the Union of UEA Students – Aaron Campbell
The Director of Development and Campaigns – Mr David Ellis
Assistant Head of Alumni, Conferences and Events - Ms Maresa Padmore
Chief Resource Officer - Mr Ian Callaghan
Associate Director Content and Communications – Caroline Mayers
EDI Unit - Matt Gooch
Taskforce for Tackling Racism - Carlene Cornish and Janice Ogonji
Secretary: Assistant Registrar (Lisa Williams)
Minutes: PA & Events Support (Natasha Lacey)
Terms of Reference
(1) To make recommendations to the Senate concerning the establishment and grant of honorary degrees, the title of Professor Emeritus or other University distinctions
(2) To recommend to the Senate the appointment of a Public Orator.
(3) To recommend to the Senate arrangements for degree Congregations and the confirmation of degrees.
(4) To grant the title of Honorary Fellow of the University to individuals who have made a significant contribution to the life and work of the University and to determine the procedures for initiating and considering nominations and the granting of the title.
Human Tissue Committee
Pro-Vice-Chancellor (FMH) (Chair)
Designated Individual (Anatomy)
Designated Individual (Research)
Biological Sciences Safety Officer (Human Tissues)
School of BIO Representative
School of MED Representative
School of CHE Representative
School of HSC Representative
Trades Union Representatives
To provide advice, attendance (but not membership) may be required by:
Director of Safety Services
Occupational Health Adviser
Terms of Reference
1. To initiate, formulate and approve on behalf of UHASE, policies and procedures for managing the use of human tissues in research or teaching.
2. To monitor and review arrangements for using human tissues in teaching and research at UEA.
Inclusive Education Committee
This Committee was made defunct during 2021/22 as a trial - no meetings
Information Compliance Steering Group
The purpose of the Group is to encourage the effective management of University information in all formats, locations and lifecycle stages, in order to meet operational, legal and regulatory requirements, and to support the University in identifying and managing its information needs, risks and responsibilities.
In this context, information compliance includes data protection, freedom of information and records management.
The Group will not have oversight of IT security issues, but acknowledges that security of data is critical to information compliance. Issues concerning IT security may be brought to the Group for information only.
The Group will:
• Provide a focal point for the resolution and discussion of information compliance issues
• Review the University’s policies and procedures in relation to information compliance
• Monitor the effectiveness of the University’s activities in relation to achieving and maintaining compliance with relevant legislation
• Receive and consider reports on incidents and breaches of the legislation, and monitor any remedial action
• Communicate and guide the University’s commitment to privacy by design and by default
• Coordinate and communicate any identified risks or concerns associated with information to the appropriate University body
• Prioritise and promote information compliance initiatives
• Understand and document the scope of information compliance within the University
• Agree and coordinate actions to change the culture of information compliance within the University
Membership will consist of:
• The Chief Resource Officer
• The Head of Information Compliance and Data Protection Officer
• The Director of IT
• Head of Planning
• Director of HR
• Head of Admissions
• Assistant Director of Estates Finance, Risk and Administration
• Research Integrity Manager
Author: Info-Comp (EP) Classification: Open Version: 1 (May 19)
• Representative from both LTS & SSS
• Representative from research
The Chair will be the Chief Resource Officer.
2.1.2 Invited members
The Group may co-opt additional members who they consider have particular skills and experience that would assist the work of the Group.
All members of the Group are required to attend meetings or send representation in their absence for continuity purposes.
The Group will meet quarterly.
3.2 Agenda and Papers
The meeting agenda and supporting papers will be distributed at least five working days in advance of the meetings to allow time for review and consideration. All documentation will follow University templates published here: https://portal.uea.ac.uk/committee-office/uea-committee-agenda-minute-and-report-templates
Formal minutes will be kept of the proceedings and submitted for approval at the next Group meeting. Minutes will be retained according to the Information Compliance Records Retention Schedule.
4. Management & Accountability
The Chair is a member of the Executive Team, which has responsibility for ensuring the University meets its legal obligations on behalf of Council.
The Group will report to the Executive Team.
Members may otherwise report the Group’s activities and progress to other University boards or committees as appropriate.
The Group shall review its own performance, effectiveness, and terms of reference on an annual basis.
Learning and Teaching Committee
Pro-Vice-Chancellor for Research and Innovation
Associate Pro-Vice-Chancellor Research
Associate Deans for Research
Director of Research and Innovation Services
Other representatives from the University or partner organizations on a regular or ad-hoc basis as appropriate.
To develop, implement and monitor an appropriate framework for all elements of research activity and assessment at UEA.
Terms of reference
· To develop, regularly review, and communicate University-wide strategy and policies to support the delivery of high quality research and to identify and allocate the resources needed for the selective support of research.
· To support the implementation of research strategy within Faculties and Schools and share best practice.
· To foster and promote the visibility of research across the University and with key external partners and audiences.
· To collate and publish information on research activity and review research performance to continuously improve the research environment, activities and policies across the University:
to monitor and review the performance of interdisciplinary themes and Research Centres.
to monitor and influence the expenditure of research capital and infrastructure.
to monitor and review research grants and contracts performance, including promoting and encouraging research grants and contracts from a range of funding bodies. To oversee strategic institutional grant applications.
to advise on UEA’s framework for research integrity across all disciplines, liaising with University Research Ethics Committee in conjunction with relevant Pro-Vice-Chancellors of Faculties and Heads of School on implementation of the framework and providing recommendations and reports to the Senate and Council on matters of policy.
· To manage the University’s REF return and optimise institutional performance in conjunction with Pro-Vice-Chancellors of Faculties and Heads of School.
· To receive updates on Postgraduate Research (PGR) activity and strategic matters related to graduate awards, with appropriate reference to the Doctoral College Executive.
· To liaise and involve Pro-Vice-Chancellor (Student Experience and Education) and Provost for any matters of mutual concern.
· To consider strategic matters related to impact arising from the University’s research with appropriate reference to the Innovation Executive.
· To contribute to the formulation and enactment of the University’s international strategy.
· To keep under review the external influences on the development of research and respond to sector-wide consultations as appropriate (eg from the UK Government, key funding bodies etc)
Frequency of Meetings
The Executive will meet at least five times a year.
Method of Operation
An executive body as opposed to a formal University committee, each member representing their constituency. The Chair is empowered to reach decisions
while taking full account of all representations by members. Recommendations are made to the Senate and Council through the Chair and an annual research
report and annual research integrity report are submitted to the Senate.
Sainsbury Centre Board
*Pro-Vice-Chancellor, Research and Innovation
*Pro Vice-Chancellor, Faculty of Arts and Humanities
*The Director of the Sainsbury Centre
(Those indicated by a * indicates those ex-officio members who currently exercise their right to attend)
Chair - Dominic Christian
One member appointed by the External Trustees of the Endowment Funds - Mr Simon Blakey
One member appointed by The Gatsby Charitable Foundation - Mr Peter Hesketh
One member appointed by the Senate - Claire Jowitt
One member appointed by the Council - To be confirmed
Up to six members co-opted by the Board
Secretary Emma Roper
1. To manage the galleries and to conserve and display the Sainsbury Collection consistently with the terms of the Deed of Gift from Sir Robert and Lady
Sainsbury and the conditions of the Endowment Funds, all remaining terms of reference being subordinate to this objective.
2. To approve annual budgets for the Sainsbury Centre (ensuring, unless agreed otherwise by the Vice-Chancellor, that the income expected to be generated
in the year will meet the expenditure); to monitor income and expenditure; and to submit reports to external funders as required, including an annual report
to the Trustees of the SCVA Endowment Funds after each financial year showing how the income received from the endowment has been used
3. To be responsible for: the security and well-being of University’s art collections housed in the Centre and elsewhere; the hours of opening of the Centre; and
the conditions of access to the collection for members of the University and the general public.
4. To have strategic responsibility for special exhibitions and special events in the Centre.
5. To determine the use and allocation of such accommodation in the Centre as falls within the remit of the Board.
6. To maintain appropriate standards for the protection of the visual environment of all areas of the Centre, having regard to the design concept of the Building.
7. To have regard to the interests of all users of Sainsbury Centre building.
8. To be responsible for the loan for exhibition elsewhere of works under its governance, subject to the rights reserved to other parties to approve such loans.
9. To establish and be responsible for the implementation of a policy covering the acquisition and de-accessioning of works under its governance; any sale or disposal to be subject to the agreement of the Vice-Chancellor.
10. To be responsible for the production and sale of catalogues, slides, photographs, reproductions and the like and for other activities in keeping with the spirit and purposes of the Centre from which a profit is intended; the profit to be allocated to the income of the Board.
11. To submit an annual report to Council.
12. To meet at least three times a year.
Senate Discipline and Appeals Committee
Full details are set out in the Disciplinary Procedures which are printed in the University Calendar.
Senate Student Discipline Committee
Committee Membership: Committee Chair, 4-5 members per Faculty plus four Panel Chairs plus a student member nominated by the Union of UEA Students.
Note: Whilst formally constituted as a Committee the work of the Committee is undertaken by SSDC panels. The SSDC Chair plus four other named, and trained, members are able to chair SSDC panels which sit in a particular mode determined by the nature of the alleged offence. The mode of the panel hearing determines the number of members sitting on the panel and whether a student member or external member is required. External members are required for hearings concerned with professionalism and are drawn from the relevant profession. The Chair has the right to co-opt members.
*Members of the Senate Student Discipline Committee, who may chair a Senate Student Discipline Panel
Chair – *Professor Cathie Carmichael
Deputy Chair – *Professor A Ganesan
Other members (showing current end dates)
Dr Mark Hobbs, (2021)
Dr Sherzod Muminov (2022)
Dr Maggie Bunting (2022)
Dr Gillian Price (2022)
Dr Tola Amodu (2022)
Dr Andrea Calef (2022)
Dr Piers Fleming (2022)
* Dr Polly Morgan (2022)
Dr David Savage (2022)
One student member: nominated by the Union of UEA Students having regard to the Senate Student Discipline Panel in question.
Senate Student Discipline Appeals Committee
Chair – Ms Judy Barker (FMH) (2022)
Deputy Chair - To be confirmed
Two academic representatives from each Faculty. (Note: The expectation is that all SSDAC members will have all served a minimum of 3 years on the SSDC).
Professor Cathie Carmichael (2022) (HUM)
Dr Rebecca Westrup (2022) (SSF)
Professor David Wright (2022) (SCI)
One student member: nominated by the Union of UEA Students having regard to the Senate Student Discipline Appeals Panel in question.
Additional members will be appointed where a Senate Student Discipline Appeals Panel hears professional misconduct and/or unsuitability cases, in accordance with the provisions in the Disciplinary Procedures. The Chair of the Senate Discipline Appeals Committee has the right to co-opt members.
Senior Officers Remuneration Committee
Go to the Senior Officers Remuneration Committee webpage to view the Terms of Reference.
Standing Committee of the Assembly
Student Experience Committee
Technology Enhanced Learning Committee
This Committee was made defunct during 2021/22 as a trial - no meetings
University Promotions Committee
The Deputy Vice-Chancellor and Provost (Chair)
The Pro-Vice-Chancellor (Research and Innovation)
The Pro-Vice-Chancellor (Student Experience and Education)
The Faculty Pro-Vice-Chancellors
Secretary Reward and Job Evaluation Manager
Terms of Reference
(1) To consider, in accordance with the rules laid down by the Senate and the Council, recommendations and submissions concerning:
(a) confirmation of appointment
(b) advancement from Lecturer Grade A to Lecturer Grade B
(c) promotion of a Lecturer to a Senior Lectureship
(d) promotion of a Lecturer to a Readership
(e) appointment of a Senior Lecturer to a Readership
(f) prima facie cases for promotion to Chairs
(g) the award of special increments of salary in the Lecturer and Senior Lecturer/Reader scales and of points on the Lecturer Grade B discretionary range.
(h) the promotion of members of the Research and Analogous staff and to make recommendations thereon to the Senate and the Council.
(2) To take the steps necessary to see that all eligible members of staff have been considered on the same basis at the appropriate time for confirmation of appointment, promotion and advancement of grade and/or salary in accordance with the foregoing Rule and Procedures.
(3) To keep under review and make recommendations from time to time to the Senate and the Staff Board concerning the terms and confirmation of appointment, determination of salary and promotion of the appropriate members of staff in general.
(4) To recommend to the Senate for appointment by the Council to honorary posts of Professor and Reader.
University Research Ethics Committee
Dr Kate Russell - UREC Chair (Associate Professor in Physical Education - EDU)
Dr Catherine Jere - Deputy UREC Chair (Associate Professor in Education and International Development, DEV)
Dr Ra Mason - Deputy of the Deputy Chair (Sasakwa Associate Professor in the School of Politics, Philosophy, Language and Communication Studies, PPL)
Dr Graham Riley - Member (Chair AWERB)
Dr Catherine Jere - Member (Chair DEV S-REC)
Dr Boon Han Koh - Member (Chair ECO S-REC)
Dr Victoria Warburton - Member (Chair EDU S-REC)
Dr Paul Linsley - Member (Chair FMH S-REC)
Dr Ra Mason - Member (Chair HUM S-REC)
Professor Zografia Bika - Member (Chair NBS S-REC)
Dr Tom Sambrook - Member (Chair PSY S-REC)
Dr Helen Pallett - Member (Chair SCI S-REC)
Dr Georgia Philip - Member (Chair SWK S-REC)
Professor Colin Cooper (Associate Dean for Research, FMH)
Professor Claire Jowitt (Associate Dean for Research, HUM)
Professor Maria O'Connell (Associate Dean for Research, SCI)
Dr Maren Duvendack (Associate Dean for Research, SSF)
Ms Ellen Paterson - Member (Data Protection Officer, ISD)
Hilary MacDonald - Lay Member (Age UK Norfolk)
Dr Helen Brownlee - Secretary (Research Integrity Manager, RIN)
AWERB – Animal Welfare and Ethical Review Body
DEV – School of International Development
EDU – School of Education and Lifelong Learning
ECO – School of Economics
FMH – Faculty and Medicine and Health Sciences
HUM – Faculty of Arts and Humanities
ISD – Information Services Directorate
NBS – Norwich Business School
PSY – School of Psychology
RIN – Research and Innovation Services
SCI – Faculty of Science
SSF – Faculty of Social Sciences
SWK – School of Social Work
Terms of Reference
The University Research Ethics Committee (UREC) oversees the University’s Research Ethics Subcommittees (S-RECs) and sets the strategic direction for research ethics and research integrity within UEA. It reports to the Research Executive, Senate and Council. It operates to:
• define the University's Research Ethics Policy and operational principles.
• achieve high standards of research ethics review and contribute to the development of a positive culture of integrity and ethics in research.
• promote good practice in research.
• support researchers to adopt best practice in relation to ethical, legal and professional requirements.
• support the University’s commitment to the 2019 revised Concordat to Support Research Integrity.
The principles concerning the membership of the UREC are listed below.
• Require the Chair to:
- be a senior research active member of UEA staff with a sound knowledge of the principles of research ethics and their application to research.
- be appointed by the Pro-Vice-Chancellor for Research and Innovation.
- have a Deputy who will amongst other duties cover for the Chair during periods of absence and to avoid any conflicts of interest.
- ideally, the Chair and Deputy Chair should be from different Faculties covered by the Committee.
• Have the following members:
- each S-REC Chair or their nominated Deputy.
- a co-opted expert member(s) as required.
- the Associate Deans for Research or their nominated Deputy.
- the University’s Data Protection Officer.
- at least one Lay Member.
- a Secretary.
The UREC has balancing duties to protect participants and the wider public, the University and its researchers, and duties to facilitate the highest professional standards of research integrity and empower responsible researchers. These duties include:
1. The UREC produces a clear policy on ethics review and approval that is available to all those involved in research and using research techniques.
2. The UREC develops and undertakes scheduled and periodic reviews of the University’s Research Ethics Policy, the Guidelines on Good Practice in Research, the Procedures for Dealing with Allegations of Misconduct in Research and other relevant Research Integrity documents to ensure they remain fit for purpose. These documents are referred by the UREC to the Research Executive and Senate for approval.
3. The UREC identifies areas of best practice and disseminates these across the University. It is responsible for identifying and responding to strategic developments relating to research ethics and research integrity, both within and outside the University.
4. The UREC promotes awareness of research ethics and ethics processes throughout the University and ensures that all researchers are aware of, and understand the policies and processes relating to ethics approval by its S-RECs. The UREC Chair attends meetings, for example, of the Faculty Research Committees and Faculty LTQ Committees as appropriate, to cascade ethics information and promote awareness.
5. The UREC Chair receives details of surveys, focus groups and interviews etc. for market research/research for internal evaluations and other similar purposes, for example internal staff surveys (e.g. Athena Swan), workshops, marketing and outreach activity using research techniques or consultations carried out by / within / on behalf of UEA, undertaken by the University's Central Services and the University's Students' Union for ethics review and approval.
6. The UREC Chair undertakes the review of any submission where the S-REC Chair has determined that retrospective review may be appropriate, and provides definitive guidance to the S-REC Chair on problematic/sensitive cases or interpretations of ethics review requirements.
7. The UREC may carry out any of the functions of the ethics review described in the Terms of Reference for the S-RECs.
8. The UREC produces an Annual Research Integrity Report, submitted to the Research Executive, Senate and Council in compliance with the UUK’s Concordat to Support Research Integrity (2016). The Report includes a breakdown of the ethics applications submitted to the S-RECs and UREC for review during a reporting year: 1st August - 31st July.
9. All UREC members have a responsibility to ensure they have up-to-date knowledge of the frameworks, standards and obligations that apply to their work and areas of expertise/subject areas.
10. The UREC Chair and UREC Secretary briefs new S-REC Chairs on the University’s Research Ethics Policy and UREC matters before they take up their role.
11. The UREC meets three times a year in January, May and October.
12. The UREC may meet on an extraordinary basis, as circumstances dictate, to ensure that the S-RECs are able to meet their Terms of Reference, including:
• hearing appeals against the decisions of its S-RECs;
• reviewing the remit and functioning of the S-RECs in light of changing research activity profiles, and
• considering any new statutory or professional responsibility and advising the relevant S-RECs on the implementation of that responsibility.
13. The UREC approves the core documentation used by its S-RECs for reviewing research proposals.
14. The UREC monitors the activity of its S-RECs and it may also instigate periodic audits of the reviews and decisions of S-RECs as routine, or where there are any causes for concern, for example adherence to their Terms of Reference and remit.
15. The UREC may carry out periodic audits of research studies approved by UREC and S-RECs. Such an audit programme will be determined by the requirements of legislation and funders, the risk assessment of individual studies, and concerns raised by adverse event reports or suspicion of research misconduct.
16. The UREC Chair provides advice to Faculties relating to the creation of new S-RECs and approves the establishment of any new S-REC.
17. The UREC Chair provides relevant/appropriate advice to S-REC Chairs/Members and others within the University about issues relating to research ethics and integrity.
The Workload Allocation should reflect this range of duties.