Our Policy for Applicants with Additional Support Needs Our Policy for Applicants with Additional Support Needs

The underlying objective of the University's admissions procedures is to facilitate the entry of those applicants who will engage with and contribute to the intellectual and cultural vitality of the institution. 

Applicants are encouraged by UCAS and on all University of East Anglia (UEA) application forms to disclose their disabilities, although they have a legal right to choose not to do so. 

How we use information regarding a disclosed disability

  • To identify those students who require "reasonable adjustments" to access the learning, residential and social opportunities offered by the University and to ensure that they are provided with any information and advice which would help them make an informed choice of programme and institution.
  • To enable Student Support Service staff to make contact with applicants and, where appropriate, Schools and Accommodation Office, to ensure that the necessary package of adjustments is clearly identified and put in place for the start of the programme.
  • To ensure that there are no disability-related factors which would make it unlikely, despite the provision of "reasonable adjustments", that applicants could meet the learning outcomes of the particular programme(s) for which they have applied.  In relation to Health and other programmes which also lead to professional registration, this would include consideration of the impact of the disability on applicants' ability to meet the additional requirements of the relevant professional bodies i.e. Fitness to Practice.
  • To identify non-trivial health and safety issues, particularly in relation to laboratory or fieldwork elements of a programme.
  • To alert applicants to any actions they need to take before taking up their places including applications for funding for disability-related costs for which they may be eligible.

The procedure

When an applicant declares a disability, the admissions teams decide whether or not they wish to make an offer on academic grounds or offer an interview.  If the decision is not to make an offer of a place or invite to interview then the normal admissions processes continue without any action in relation to the disability. 

If an interview is required an applicant will be invited and asked if there are any adjustments required for the interview process.  The applicant can confirm the details with the admissions team and the application may be referred to the Disability Co-ordinator in the Student Support Service and the relevant Admissions Director in the school of study to ensure that reasonable adjustments are put in place.

If an interview is not required the offer will be made, without any interaction with the applicant or Student Support Services.

Once an applicant is an offer holder, Student Support Services will be sent details of any self-declared support requirements.  The Disability Co-ordinator or other appropriate member of the Student Support Service staff may wish to make contact directly with the applicant to discuss their academic, daily living and any other disability issues including funding.  Sometimes this may take place in person.  In some cases, this discussion will be for the purposes of identifying "reasonable adjustments" and helping students prepare for a smooth transition to University life.  In others it may be material to reaching a judgment about the applicant's capacity to meet the learning outcomes of the programme with "reasonable adjustments".

At all stages of the application process an applicant is encouraged to make contact with the Student Support Services to discuss any personal requirements, this information will be treated in confidence.  All offer holders are contacted by email to encourage contact with the Student Support Services and to find out more about the support that can be provided.

This includes;

  • Information and advice on planning for university life and study
  • Specialist study skills tuition
  • Access and accommodation requirements
  • Disabled Students’ Allowances (DSA) applications and process
  • Assessment of study support needs
  • Examination arrangements
  • Accessing to relevant local services and advice to your home Social Services providers
  • Provision additional study support
  • Loan laptops and other equipment 
  • Assistance for Fresher’s Week and with registration if required
  • Campus orientation
  • Liaison with Faculties and Schools of Study
  • 1:1 confidential counselling
  • 1:1 advice and guidance meetings with a mental health or disability adviser

An offer holder may be required to complete and submit an ‘Information and Disclosure’ form and/or a ‘Notification of medical condition’ form to assist the Student Support Service’ with their advice and preparation for studying at the University.  If an applicant wishes to contact the Student Support Services directly they can be contacted at disability@uea.ac.uk

Courses with additional health checks

For specific programmes of study (all courses in Faculty of Medicine and Health Sciences, MPharm Pharmacy, Social Work and all PGCE courses) there are additional health requirement checks for professional bodies.  In order to assess your needs you are required to complete a health questionnaire for the UEA Occupational Health Service (OH).  All medical and sensitive personal information you provide will be held in confidence by the UEA Occupational Health service. 

The School of study will only be informed of the need to make adjustments if it is relevant to your educational needs, patient safety, or in the case of the PGCE courses assess your requirements in a placement setting.   An Occupational Health check, with any other additional information deemed relevant will be considered by a panel within the School of Study.  The panel may include external members. The purpose of the panel is to ensure that students are studying at the University are in a fit state, subject to the terms of Disability Discrimination Act 1998 to;

  1. benefit from their programme of study and pursue it for the required period with a reasonable chance of successfully obtaining the award for which they are registered;
  2. be able to not in any way prevent, hinder or disrupt the study or assessment of other students at the university, staff in the discharge of their duties or academic pursuits, or visitors to the University from carrying out their lawful business
  3. as a consequence of their required or necessary presence on campus, not constitute an unacceptable risk to the health or safety of themselves or others;
  4. be in a position to engage satisfactorily in any elements of study or assessment which take the form of placements, particularly those taking place in a professional and/or work-based setting.  

You are required to have full clearance to start the course and this must be maintained to complete the course.  If you do not have full clearance before or during your course, you will be required to withdraw from the course.

Updated March 2017