Procedures and processes Procedures and processes

All UEA employed staff, postgraduate students, and undergraduate students (as part of an individual module or a Dissertation project) undertaking research involving human participants are required to follow the UEA ethics procedures. This is to ensure that research is of public benefit and is conducted in a way that respects the dignity, rights and welfare of participants, and to minimise risk to participants, researchers, UEA, and third parties. Please review UEA’s Research Integrity website  with a particular focus on UEAs Research Ethics Policy for further details.

The EDU Research Ethics Committee (EDU REC)

EDU REC processes applications from all staff and students within EDU, but also provides support for colleagues in other Schools and Faculties that have ‘education’ as a main foci of their research e.g. working with teachers in schools, collecting data on a new pedagogical technique at HEI, exploring transitions in education contexts etc.

All projects have to gain ethical approval from the School of Education and Lifelong Learning Research Ethics Committee (EDU REC) before data collection can commence.

The chair of EDU REC is Dr Kate Russell ( Full membership of the EDU REC 2018-2019.

Applications to the EDU Research Ethics Committee

There is a new EDU Ethics application form (August 2018), which we expect you to use. Please read the instructions on the form carefully and the guidance notes before completing your application. Further guidance on specific types of projects is available from UEA Research Integrity pages . Templates for obtaining informed consent and exemplars have been developed by the EDU committee to support the development of your own material and these MUST be used by students on undergraduate and MA taught courses. Staff and PGR students may wish to adapt these for their own research as long as they include all of the required details.

All students must discuss ethical procedures with their supervisor or tutor and seek approval from them before submitting an application to the EDU REC. Students should check submission procedures with supervisors/tutors as these vary across taught courses.

Staff and PGR and Doctorate of Educational Psychology students (PhD, EdD and EdPsyD) should submit their forms to the EDU REC Administrator ( and Kate Russell ( at least two weeks prior to each meeting (see submission dates below). All applicants are required to submit an ethics application and any other relevant documents e.g. Participant Information and Consent Forms, letters of invite, data collection methods (e.g. interview questions/surveys/questionnaires, observation checklists etc). Incomplete applications will not be processed.

Please send all of your documents as ONE PDF document.

Some projects may also require a Risk Assessment Form, which should accompany the application material. These projects may include, but are not limited to the following: any research undertaken overseas or any fieldwork in a location that requires a form of risk assessment.

Failure to follow the ethical guidelines as set out by EDU REC could result in an investigation of possible misconduct and potential disciplinary procedures. Do not start any data collection until you have confirmed ethical approval for your project. Approval by the EDU REC should not be taken as evidence that your study is compliant with GDPR and the Data Protection Act 2018. If you need guidance on how to make your study GDPR compliant, please contact UEA’s Data Protection Officer.

For more detail on this, please see the following guidance notes:

·         Section 15 (Misconduct in Research and Research Ethics) of the General Regulations for Students.  

·         University’s Research Integrity webpages and in particular the University’s Research Ethics Policy.

·         Further guidance on specific types of projects can be found via the UEA Research Integrity pages.

A note on use of online survey software

The use of some online survey software packages e,g. survey monkey are potentially problematic from a data protection point of view because of how and where that data is being stored and who has the potential to access it. To this end EDU REC asks that you only use software packages that have been licensed directly to the University so we can be confident of where that server is located and how data is being stored. UEA has licences with Microsoft 365 (Microsoft Forms) for this purpose and you can also access Bristol Online Survey (BOS) via Jisc for use too. 

EDU Research Ethics Committee Meeting Dates 2018 - 2019

The EDU Ethics Committee will meet on the following dates:

Submit applications by

Committee meeting date

4th September 2018

18th September 2018

3rd October 2018

17th October 2018

31st October 2018

14th November 2018

28th November 2018

12th December 2018

2nd January 2019

16th January 2019

30th January 2019

13th February 2019

27th February 2019

13th March 2019

27th March 2019

10th April 2019

1st May 2019

15th May 2019

29th May 2019

12th June 2019

3rd July 2019

17th July 2019

All meetings will take place from 1pm - 3pm in EDU Room 1.26

Further research ethics information and documentation can be found at the following websites: