Procedures and processes Procedures and processes

All UEA employed staff, postgraduate students, and undergraduate students (as part of an individual module or a Dissertation project) undertaking research involving human participants are required to follow the UEA ethics procedures. This is to ensure that research is of public benefit and is conducted in a way that respects the dignity, rights and welfare of participants, and to minimise risk to participants, researchers, UEA, and third parties. Please review UEA’s Research Integrity website  with a particular focus on UEAs Research Ethics Policy for further details.

The EDU Research Ethics Committee (EDU REC)

EDU REC processes applications from all staff and students within EDU, but also provides support for colleagues in other Schools and Faculties that have ‘education’ as a main foci of their research e.g. working with teachers in schools, collecting data on a new pedagogical technique at HEI, exploring transitions in education contexts etc.

All projects have to gain ethical approval from the School of Education and Lifelong Learning Research Ethics Committee (EDU REC) before data collection can commence.

The chair of EDU REC is Dr Kate Russell (

Full membership of the EDU REC 2019-2020.

Applications to the EDU Research Ethics Committee

There is a new EDU Ethics application form (November 2019), which we expect you to use. Please read the instructions on the form carefully and the guidance notes before completing your application. Further guidance on specific types of projects is available from UEA Research Integrity pages . Templates for obtaining informed consent and exemplars have been developed by the EDU committee to support the development of your own material and these MUST be used by students on undergraduate and MA taught courses. Staff and PGR students may wish to adapt these for their own research as long as they include all of the required details.

All students must discuss ethical procedures with their supervisor or tutor and seek approval from them before submitting an application to the EDU REC. Students should check submission procedures with supervisors/tutors as these vary across taught courses.

Staff and PGR and Doctorate of Educational Psychology students (PhD, EdD and EdPsyD) should submit their forms to the EDU REC Administrator ( and the Chair - Kate Russell ( at least two weeks prior to each meeting (see submission dates below). All applicants are required to submit an ethics application and any other relevant documents e.g. Participant Information and Consent Forms, letters of invite, data collection methods (e.g. interview questions/surveys/questionnaires, observation checklists etc). Incomplete applications will not be processed.

Please send all of your documents as ONE PDF document.

Some projects may also require a Risk Assessment Form, which should accompany the application material. These projects may include, but are not limited to the following: any research undertaken overseas or any fieldwork in a location that requires a form of risk assessment.

Failure to follow the ethical guidelines as set out by EDU REC could result in an investigation of possible misconduct and potential disciplinary procedures. Do not start any data collection until you have confirmed ethical approval for your project. Approval by the EDU REC should not be taken as evidence that your study is compliant with GDPR and the Data Protection Act 2018. If you need guidance on how to make your study GDPR compliant, please contact UEA’s Data Protection Officer.

For more detail on this, please see the following guidance notes:

·         Section 15 (Misconduct in Research and Research Ethics) of the General Regulations for Students.  

·         University’s Research Integrity webpages and in particular the University’s Research Ethics Policy.

·         Further guidance on specific types of projects can be found via the UEA Research Integrity pages.

A note on use of online survey software

The use of some online survey software packages e,g. survey monkey are potentially problematic from a data protection point of view because of how and where that data is being stored and who has the potential to access it. To this end EDU REC asks that you only use software packages that have been licensed directly to the University so we can be confident of where that server is located and how data is being stored. UEA has licences with Microsoft 365 (Microsoft Forms) for this purpose and you can also access Bristol Online Survey (BOS) via Jisc for use too. 

A note on large scale student research

The Student Survey Advisory Group (SSAG) has an oversight over any large scale student related work that is undertaken. They do this to ensure that students are not overloaded at any one particular time with research requests or market research from both internal and external agencies. If your planned study fits the following two criteria, you will be expected to complete the SSAG application form and submit the relevant material directly to them at Criteria: The research audience is more than 250 students (including research projects that requires promotion to more than 250 students); and the student sample will involve more than one school. Ideally this approval should be given ahead of EDU ethical approval but if timescales don’t permit this, this can be undertaken at the same time. Further queries can also be sent to Bridget Penhale UREC Chair 

EDU Research Ethics Committee Meeting Dates 2019 - 2020

The EDU Ethics Committee will meet on the following dates:

Submit applications by

Committee meeting date

4th September 2019

18th September 2019

2nd October 2019

16th October 2019

30th October 2019

13th November 2019

27th November 2019

11th December 2019

1st January 2020

15th January 2020

29th January 2020

12th February 2020

26th February 2020

11th March 2020

25th March 2020

8th April 2020

22nd April 2020

6th May 2020

20th May 2020

3rd June 2020

17th June 2020

1st July 2020

22nd July 2020

5th August 2020

All meetings will take place from 1pm - 3pm except 16th October 2019 - 2.30pm - 4pm and 3rd June 2020 - 2.30pm - 4.30pm in EDU Room 1.120 MR2

Further research ethics information and documentation can be found at the following websites: