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About this notice
The University makes available Capture technology in the majority of teaching spaces and for certain events. In this context, Capture means ‘the live recording of a taught session to create a resource that can be used for education purposes’.
There are a number of educational benefits to Capture, for example, improved accessibility and enabling multiple reviews. Recording education activity and developing multimedia learning resources is an important part of the UEA strategy.
These audio and video recordings will capture some personal data of the lecturer and, potentially, of people attending the lecture or event. This notice explains how the University will use this information. As the technology becomes embedded we will revisit this notice, and amend if our use of personal data changes in any way.
For more information on how the University uses personal data of staff, students, and other groups, see our other privacy notices.
Types of data collected during a recording
The following types of personal data may be captured during a recording:
Speaker’s name, title, role and qualifications
Speaker’s voice, image and biographical information
Speaker’s personal opinions
Actions taken or contributions made (e.g. audience participation)
The software may record personal data of the lecturer, student or other person attending an event.
As it is primarily a teaching tool, it is not intended that Capture software should be used to record sensitive or special categories of data. If such data are inadvertently collected in a recording they would be edited and removed prior to the recording being made available.
How recordings are made available
Recordings relating to taught material will be made available to registered UEA students. Access levels will mirror those already set up in the University’s VLE (Blackboard).
We will not normally share these recordings with any other party. Any specific requests from a third party for us to share your personal data with them will be dealt with in accordance with the provisions of the data protection laws.
Open lectures can be distributed more widely providing that it is with the knowledge of the person(s) delivering the event. If you attend an open event that the University intends to make widely available (e.g. by publishing online) we will let you know this by means of posters and an announcement at the start of the event.
Your choice
Lecturers can choose whether to record a session or not. When a lecture is being recorded, the lecturer can stop recording at any time.
Similarly, students and others attending a recorded lecture can choose if they want their personal data to be included in a recording.
If you are a student or a person attending an open event and do not wish to be included in any recording, please let the lecturer/event organiser know before the start of the session.
Students cannot normally opt out when a recording is part of an assessed summative item of work, however any material recorded for summative work would not be made available to anyone apart from the assessors of the work.
Lawful basis for using your data
In providing a Capture service to students, staff and others, e.g. members of the public attending a public event, the University is using personal data in pursuit of our public task to provide programmes of study or instruction. That is, in line with Article 6(1)(e) of the UK GDPR.
How long we keep recordings
We will keep recordings for two years after the end of the academic year in which the event was recorded. After this point they will be removed from our systems.
Data processors
We use an external company (currently Echo360) to provide the Capture service. We also use Blackboard Collaborate and Microsoft Teams. UEA staff can also record using Zoom, where approved by the University.
In providing their services, these companies will have access to personal data as described above. They are acting as data processors on behalf of the University. They will act on our instructions, hold data securely, and retain it for the period we instruct.
Contact details
If you have any questions about Lecture Capture technology, contact CTEL@uea.ac.uk.
For any queries about our use of your personal data, contact dataprotection@uea.ac.uk. Further details are in the link below.
Further information
For general information on your data protection rights, who to contact if you have a complaint or a concern about the accuracy, retention or processing of your personal information, and for other information about data protection at UEA that you might find helpful, see our Data Protection web page.
Changes to this notice
This privacy notice was last updated on 29 August 2024.