Student Transfer Policy Student Transfer Policy

Transferring is the process where by a current student at UEA or at another institution, moves from one degree programme to another.  This includes students transferring to UEA from another institution and transferring between UEA programmes.

This policy applies to students external to UEA; current UEA students; and UEA staff involved in the transfer process and is relevant to Taught programmes only.

Process for students transferring to UEA from another institution

The eligibility of a student from another institution to transfer to a UEA programme is determined by the relevant programmes’ entry criteria.

A student from another institution wishing to transfer to a UEA undergraduate programme should contact the Admissions Service at admissions@uea.ac.uk who will, following a preliminary check, advise if they should apply, which is via UCAS.  Once the UCAS application is received it will be considered by the Admissions Service, often in consultation with the Admissions Director for the relevant subject.  Alongside the UCAS application the Admissions Service will request a current academic transcript and consider all previous academic qualifications.  Following approval of a request, the decision is communicated via UCAS.

Students wishing to transfer to a Postgraduate taught programme should contact the Admissions Service at admissions@uea.ac.uk who will assess the information and, if appropriate advise the student to apply via the UEA direct application (on the UEA website).  Once the application is received, it will be referred to the relevant subject department for consideration.  Following approval, to transfer to a UEA programme the Admissions Service will provide confirmation.

At Undergraduate and Postgraduate level a student may be required to meet conditions of entry, for example successful completion of their current studies, the School of study may require specific course profile arrangements (including named modules) and will be required to provide evidence of the original certificate or transcript at registration.

If an application to transfer is rejected, the Admissions Service will consider whether the student is eligible for an alternative entry point.  All decisions are communicated by the Admissions service and should the application wish to appeal the decision are advised to consult the University’s admissions policy (available here).

The exception to this process is where there is a formal route agreed by the University with a partner.

In some cases students will be seeking Accreditation of Prior Certificated Learning (APCL) or Accreditation of Prior Experiential Learning (APEL), in these cases in addition to the above, guidance is provided via the APCL/APEL policy (available here).

Current students wishing to transfer course are requested to complete one of the following forms;

FORM A available on LTS portal page  – Undergraduate students only

  • Transfer as advised by Exam Board
  • For changes to Year Abroad, Year in Industry, or Placement Year options (also includes transfers to and from DEV programmes with overseas experience programmes)
  • For year 3 and 4 transfer requests
  • Transfer from an Integrated Masters degree to BSc (same course)
  • Transfer from a BSc to an Integrated Masters degree (same course)

The transfer needs to be approved by the Learning and Teaching Service.

The relevant Teaching Hub for the programme the student wishes to transfer to will consider the course change request.  The Teaching Hub will check whether the modules comply with the new course profile requirements.  Where appropriate, students may be required to take specific modules in place of free choice modules.  If the student does not meet the requirements of the course profile, then a concession must be obtained showing full details.

FORM B available from Admissions Service reception - Undergraduate students only

  • This form is for students who wish to transfer to another programme of study starting at year 1 or year 2 even if it is within the same School (excluding reasons stated in Form A and C).

The transfer needs to be approved by the Admissions Service and the Learning and Teaching Service.

Any transfer request will be subject to a place being available and entry requirements being met. The Student needs to be in good academic standing.  Transfer requests should be submitted by the end of week 2 of Semester 1. Transfers submitted in week 3&4 will require both agreement from the receiving School of Study and a concession from the Learning and Teaching Service Assistant Head and Academic Director of Taught Programmes. Late transfer requests may be refused.

Transfers into Year 2 are only approved if the student has already studied a substantial amount of the Year 1 course content of the programme.  In order to transfer to the second year of a programme whose first year includes any Core or Compulsory modules which have not already been undertaken, will need a concession from the University which the receiving Hub will seek.  Any offer may require passing all credits in the current course with a specified average year aggregate.

If the application to transfer is rejected at any point a clear account of the reason will be given by the relevant Teaching Hub or the Admissions Service.

FORM C available on LTS portal page  - Undergraduate students only

  • Students on a Science with Foundation Year course who wants to transfer to a degree programme.

The transfer needs to be approved by the Learning and Teaching Service.

The relevant Teaching Hub for the programme the student wishes to transfer will consider the course change request.  The Teaching Hub will check whether the modules comply with the new course profile requirements.  Where appropriate, students may be required to take specific modules in place of free choice modules.

FORM D available from Admissions Service reception – Postgraduate Taught students only

  • This Form needs to be completed by a postgraduate student who wishes to initiate a transfer to another programme of study even if it is within the same School

The transfer needs to be approved by the Admissions Service and the Learning and Teaching Service.

Any transfer request will be subject to a place being available and entry requirements being met. Students need to be in good academic standing.  Transfer requests should be submitted by the end of week 2 of Semester 1. Transfers submitted in week 3 will require both agreement from the receiving School of Study and a concession from the Learning and Teaching Service Assistant Head and Academic Director of Taught Programmes. Late transfer requests may be refused.

If the application to transfer is rejected at any point a clear account of the reason will be given by the relevant Teaching Hub or the Admissions Service.

Role of the Adviser

For all transfer requests the student must meet with their academic adviser, or in their absence the Senior or Deputy academic adviser for the current school of study.  This is an opportunity for the student to discuss with their advisor the reason(s) for the transfer request.  The Adviser is a source of advice and guidance for the requester.  The Adviser’s role is also to check that the student understands that transfers are subject to availability, provide advice on whether the transfer is possible (i.e. is the student in good academic standing, is the request beyond the 4 weeks), and a check on whether they need to speak to the International Student Advisory team (if the student is on a Tier 4 visa).

Tier 4 Students and Course Transfers

Any student entering UEA or wishing to transfer to another course, holding a Tier 4 visa are subject to the current UK immigration rules.

Any Tier 4 students who are transferring to another institution will have their UEA sponsorship withdrawn and students are advised to contact the new institution for details on how to apply for a new tier 4 visa, and to ensure the institution will sponsor them.

If a current UEA student is studying with a Tier 4 visa and wishes to transfer to another course at UEA, the student must make an appointment to speak to the International student advisory Team (ISAT) in the Student Support Service before proceeding with any transfer request.

Further information

In case of any enquiry relating to this policy, please contact admissions@uea.ac.uk