Our Policy for Applications from Staff or their Near Relatives Our Policy for Applications from Staff or their Near Relatives

The University defines near relatives as "husbands or wives or children of members of staff”, however the University also considers that partners, parents, uncles, aunts, nieces, nephews, those considered as next of kin and grandchildren of members of staff may also be regarded as near relatives.

The University will not unreasonably deny access to the University to any applicant on the basis of their relationship to another member of staff or their own position as a member of staff.

General procedure for assessing applications from near relatives of staff

1. All members of staff have a responsibility to disclose to the relevant Head of School and Admissions Team that they are in the employ of the University or are related to a prospective student

2. Where it has been identified by a School of Study that an applicant is a member of University staff or a near relative of a member of University staff, the Admissions Team will first decide whether the applicant is suitable on academic grounds; this may involve inviting the applicant for interview. The School and Admissions Team must make provision so that any potential conflict of interest is avoided in forming such a decision. In particular, members of staff must not participate in the interview and admission of any student to whom they are related. Arrangements must be recorded in writing

3. If the University wishes to make an offer on academic grounds the Admissions Team shall refer the application to the next stage of consideration.

4. The Admissions team shall assess the level of risk and grant a concession based on the evidence provided by relative. If the situation requires further discussion the Admissions Team will seek approval from the Pro-Vice Chancellor (Academic). The decision as to whether or not to admit and whether special conditions shall apply to that admission will take into account,

  • whether the applicant or a near relative of the applicant will have access to sensitive student records
  • whether the applicant or a relative of the applicant would be party to the assessment process or teaching or administration of the course in any way

Conditions of entry may include

  • Declaration by the Head of School that relevant controls have been put in place to ensure that the applicant will not receive unfair advantage during his/her time at UEA as a consequence of his/her family relationship and that these conditions will be monitored by a named individual

5. The Admissions Team shall inform the Applicant and School of Study of the decision, together with any conditions of entry. The Admissions Team shall then use a standard letter to accompany their offer.

General procedure for assessing applications from staff employed by the University

1. All members of staff have a responsibility to disclose to the relevant Admissions Team that they are in the employ of the University.

2. Where it has been identified by Admissions that an applicant is a member of University staff, the Admissions Team concerned will first decide whether the applicant is suitable on academic grounds; this may involve inviting the applicant for interview. The member of staff and their line manager/head of department must make provision so that any potential conflict of interest is avoided in forming such a decision. In particular, members of staff must declare their level of access to any University systems, especially those involved in the assessment processes.

3. If the University wishes to make an offer on academic grounds the Admissions Team shall refer the application to the next stage of consideration.

4. The Admissions Team shall assess the level of risk and grant a concession based on the evidence provided by the staff member and Line Manager/Head of Department. If the situation requires further discussion the Admissions Team will seek approval from the Pro-Vice Chancellor (Academic). The decision as to whether or not to admit and whether special conditions shall apply to that admission will take into account,

  • whether the applicant will have access to sensitive student records
  • whether the applicant would be party to the assessment process or teaching or administration of the course in any way

Conditions of entry may include

  • Declaration by the applicant and their Line Manager/Head of Department that relevant controls have been put in place to ensure that the applicant will not receive unfair advantage during his/her time at UEA as a consequence of his/her staff position and that these conditions will be monitored by a named individual

5. The Admissions Team shall inform the Applicant and School of Study of the decision, together with any conditions of entry. The Admissions Team shall then use a standard letter to accompany their offer.

If you wish to contact us about this policy please contact admissions@uea.ac.uk