Personal Emergency Evacuation Plans (PEEPs)

The University provides safe and effective evacuation arrangements to all staff, students and visitors within its buildings.

Where individuals have any disability (permanent or temporary), which may cause them difficulty in hearing an alarm, responding in an evacuation or moving along any fire escape route, then a Personal Emergency Evacuation Plan (PEEP) will need to be put in place.

The aim of a PEEP is to provide people who cannot get themselves out of a building unaided during an emergency situation, with a managed arrangement to evacuate the building. In particular this will be the case for persons who are unable to use fire escape staircases.

If you need a Personal Emergency Evacuation Plan (PEEP) to access an area of a University building, contact either:

  • The Fire Safety Adviser (University Safety Services) on who has responsibility for developing and reviewing all PEEPs, or;

  • The member of staff responsible for organising the event or activity you will be attending

Accident and Hazardous Incident Reporting

Report an accident or hazardous incident (‘near miss’) using the online Reporting Form

The online form only takes 5-10 minutes to complete. You will need a few pieces of information before you start (you will be prompted by a series of questions as you go along):

  • Type of incident: Accident or Hazardous Incident.

  • Information about the Injured / Involved Person (IP): Name, age, address, School / Dept. (if staff)

  • Information about Accident / Hazardous Incident: What happened and where it happened, and if it was and accident, what the injury is.

  • If immediate action was taken: First aid / Hospitalisation / Visiting own doctor


Frequently asked questions

An identifiable but undesired, unplanned or, uncontrolled adverse work-related (occupational) event that has caused or could have caused: ill-health (physical or mental), injury, death, property damage, or other loss / detriment.

An incident that causes, injury, physical / mental ill-health or death, or; exacerbates an injury or ill-health.

Examples of what should be reported:

  • Slips, trips and falls.

  • Injuries from needles, scalpels, broken glass etc.

  • Injuries from very hot or very cold subtances or surfaces.

  • Injuries involving any chemicals.

  • Any injury resulting from moving vehicles.

  • All occasions where a first aider was needed to treat an injury.

An incident that is not an accident but has the potential to become one – this is also known as ‘near-miss’ or an ‘undesired circumstance’. It includes events that lead to property damage or other loss or detriment.

Examples of what should be reported:

  • Door being propped open by a fire extinguisher.

  • All fires.

  • Person trapped in a lift.

  • Collapsed shelving unit / something falling off a shelf.

  • Damage to buildings or property.

  • Faulty electrical equipment.

  • People not following procedures / risk assessments

  • Access to a controlled / restriced area by any unauthorised person.

  • Cleaners entering CL2 or CL3 laboratories without technical supervision.

  • Unlaneed release of a chemical substance.

It is critical that all Accidents are promptly reported so that they can be investigated so the causes can be determined and recurrances prevented. The reporting of Hazardous Incidents gives us an opportunity to prevent future injuries or ill-health occuring in the first place.

Everyone and anyone – no login or permission is required to report an incident using the online form.
Security said they will report it, do I still need to? Even if Security said they would report it you will still need to report it as Security have a separate reporting system that does not always filter through to Safety Services.

A copy will be e-mailed to: the Injured / Involved Person (IP), Safety Services, and where appropriate the line manager of the IP, and the Faculty / Division Health and Safety Manager.