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Who we are
The University of East Anglia (UEA) is a public research university based in Norwich, England. UEA is a registered data controller of your information, which means we collect, use and store personal information about you as a member of the public, student or as someone closely associated with the University.
We do our utmost to protect your privacy. We have security systems and procedures to protect information from unauthorised disclosure, misuse, or destruction.
What information we collect about you
During your involvement with UEA, the following personal information is collected, used, and stored securely by us:
Name
Email address
Social media handle
The organisation you work for
Your professional contact details
Background for any stories that UEA may need to respond to.
How and when we collect this information
UEA will collect information about you from internal departments or from your when you get in touch with us.
Why we collect and how we use this information
We will only use your personal data for the purposes for which we collected it, unless we consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
UEA collects personal information from you for its or your legitimate interests:
To contact you about issues that we believe are of professional interest to you.
To seek your professional opinion on stories and news items that affect UEA.
To prepare press releases and responses to stories in the media or that might appear in the media.
Sensitive Information
Access to and the sharing of this kind of ‘special category’ personal information has extra protection. Where we do use your sensitive personal information, we will either have obtained your explicit consent or there will be a substantial public interest reason with a basis in law.
Who we may share your information with
UEA may provide your contact details to UEA staff who are working on areas connected to your professional interests where there is a legitimate or legal reason to do so or because you asked us to.
We will not normally disclose your personal information to other external organisations without your consent.
How long we keep your information
We will keep your personal information only as long as it is necessary for the purpose it was collected and in accordance with UEA’s records retention schedule.
UEA will always store your personal information safely and will never disclose it to any other person unlawfully.
Your rights
Under data protection law, you have rights including:
Right of access – you can ask us for copies of your personal information (this is known as a Data Subject Access Request or SAR).
Right to rectification – you can ask us to rectify personal information you think is inaccurate.
Right to erasure - you can ask us to erase your personal information.
Right to restrict processing – you can ask us to restrict how we use your personal information.
Right to object to processing – you can object to us using your personal information.
Right to data portability – you can ask that we transfer the personal information you gave us to another organisation, or to you.
Please note, these rights are not absolute and the requirement for UEA to comply with your request depends on the purpose for our processing. You don’t need to pay any charge for exercising these rights. If you make a request, we have one month to respond to you.
How to contact us
Please contact UEA’s Data Protection Officer at dataprotection@uea.ac.uk if you would like any further information; if you wish to exercise any of your data rights; if you believe your personal information has been breached; or if you have any other concerns about how your personal information is being used by UEA.
If you are still not happy after you have spoken to us, you can contact the ICO:
Online - Contact us - public | ICO or by phone - ICO Helpline number: 0303 123 1113