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About this notice
This notices sets out how ARIES DPT intendeds to collect, use and store personal information about you.
Who we are
ARIES DPT is a multi-organisation collaboration whose mission is to train and develop post-graduate researches. ARIES DPT is a non-legal entity made up of its partners who operate as data controllers. In some instances partners are joint controllers, in others they are independent data controllers. Our partners include:
University of East Anglia (UEA)
University of Essex
University of Kent
University of Plymouth
Royal Holloway University of London
What information we collect about you
During your involvement with UEA, the following personal information is collected, used, and stored securely by us:
Identifying Data – information that identifies you including your name, contact details and address(es)
Your Preferences – information about how you like to be contacted
Contact Data – information used to contact you including phone numbers and email address
Equality data - information including nationality and sexuality for equality, diversity, and inclusion monitoring
Medical data - information relation to any medical requirements or dietary needs if you are attending an in-person event.
How and when we collect this information
Our partners will collect this information from you on behalf of ARIES DPT.
Why we collect and how we use this information
ARIES DPT uses your data to provide PGT training and development.
ARIES DPT will only use your personal data for the purposes for which we collected it, unless we consider that we need to use it for another related reason and that reason is compatible with the original purpose.
Lawful basis for using your data
ARIES DPT processes your personal data for the following lawful purposes:
consent
legal obligation: to meet our legal requirements in relation to health and safety requirements (i.e. processing medical data for events), and equality monitoring
statutory authority and/or public task: for activities contributing to the delivery of teaching and marking of assignments
legitimate interests: to review the delivery of ARIES DPT services when considering service improvements
Who we share your information with
ARIES DPT may share your personal between ARIES Partners and our non-Higher Education Hosting Partners. See our website for a list of our partners.
We will not normally disclose your personal information to external organisations - other than those listed above - unless required to do so by law or where a lawful basis exists.
How long we keep your information
Each partner will keep your personal information only as long as it is necessary for the purpose it was collected and in accordance with their records retention schedules.
Your rights
Under data protection law, you have rights including:
Right of access – you can ask us for copies of your personal information (this is known as a Data Subject Access Request or SAR)
Right to rectification – you can ask us to rectify personal information you think is inaccurate
Right to erasure - you can ask us to erase your personal information
Right to restrict processing – you can ask us to restrict how we use your personal information
Right to object to processing – you can object to us using your personal information
Right to data portability – you can ask that we transfer the personal information you gave us to another organisation, or to you.
Please note, these rights are not absolute and the requirement for UEA to comply with your request depends on the purpose for our processing. You don’t need to pay any charge for exercising these rights. If you make a request, we have one month to respond to you.
How to contact us
Please contact UEA’s Data Protection Officer at dataprotection@uea.ac.uk if you would like any further information; if you wish to exercise any of your data rights; if you believe your personal information has been breached; or if you have any other concerns about how your personal information is being used by ARIES DPT.
If you are still not happy after you have spoken to us, you can contact the ICO:
Online - Contact us - public | ICO or by phone - ICO Helpline number: 0303 123 1113
Changes to this privacy notice
We keep our privacy notices under regular review.
This privacy notice was last updated on 22 July 2026