Records Retention Scheme – Department and Faculty Policies

The current records retention schedules for different departments and faculties across the University can be found below.

The records retention schedules are subject to change and revision as determined by internal University structures and organisation and external influences such as legislation revisions and guidance on best practice. 

As our baseline we use the guidance and suggested retention periods published by Jisc; if you are looking for a record type and cannot see it in these schedules, you can consult the guidance available on the Jisc website https://www.jisc.ac.uk/guides/records-retention-management.

For any queries regarding a specific records retention schedule on this web page, please email the relevant department or Faculty.

For any issues with this web page, please email records.management@uea.ac.uk.

Last updated: 8 July 2022.

Records Retention Schedules for records held by ARM in relation to:

  • Student admissions and recruitment - can be found here

  • Alumni, marketing and events - can be found here

  • Communication Office - can be found here

  • Recruitment and Engagement Service - can be found here.

The Records Retention Schedule for the records held by the Events and Engagement team is currently incorporated in the Alumni, marketing and events Records Retention Schedule described above. 

The Records Retention Schedule for the records held by the Student Visa team is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by CCEN is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by DAC, formerly part of the Vice-Chancellor's Office, can be found here

The Records Retention Schedule for the records held by EST is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by the HUM Faculty can be found here.

Records Retention Schedules for the records held by HUM Faculty Schools are currently incorporated in the HUM Faculty Records Retention Schedule described above; these include records of the School of Art, Media and American Studies, School of History, School of Literature, Drama and Creative Writing, School of Politics, Philosophy, Language and Communication Studies, Interdisciplinary Institute for the Humanities, and the HUM Graduate School.

The Records Retention Schedule for the records held by the East Anglian Film Archive is also currently incorporated in the HUM Faculty Records Retention Schedule described above.

The Records Retention Schedule for the records held by the FMH Faculty can be found here.

The Records Retention Schedule for the records held by the FMH Faculty finance department can be found here.

The Records Retention Schedule for the records held by the School of Health Sciences for the school formerly known as the School of Allied Health Professionals (AHP), can be found here.

The Records Retention Schedule for the records held by the School of Health Sciences for the school formerly known as the School of Nursing Sciences (NSC), can be found here.

The Records Retention Schedule for the records held by the Norwich Medical School can be found here.

Records Retention Schedules for the records held by the FMH Graduate School are currently incorporated in the FMH Faculty Records Retention Schedule described above.

 

The Records Retention Schedule for the records held by the SCI Faculty can be found here.

Records Retention Schedules for the records held by SCI Faculty Schools are currently incorporated in the SCI Faculty Records Retention Schedule described above; these include records of the School of Biological Sciences, School of Chemistry, School of Computing Sciences, School of Engineering, School of Environmental Sciences, School of Mathematics , School of Natural Sciences, School of Pharmacy, School of Physics, and the SCI Graduate School.

The Records Retention Schedule for the records held by the SSF Faculty can be found here.

Records Retention Schedules for the records held by SSF Faculty Schools are currently incorporated in the SSF Faculty Records Retention Schedule described above; these include records of the School of Economics, School of Education and Lifelong Learning, School of International Development, School of Law, Norwich Business School, School of Psychology, School of Sociology, School of Social Work, and the SSF Graduate School.

Records Retention Schedules for records held by FPG in relation to:

  • Finance & Payroll - can be found here

  • Procurement - can be found here

  • Fees information held in a paper record - can be found here

  • Planning, the Student Records Office (SRO) and Business Intelligence Unit (BIU) - can be found here.

 

The Records Retention Schedule for the records held by the Graduation Office team is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by GAD in relation to the Committee Office can be found here.

The Records Retention Schedule for the records held by GAD in relation to the Academic Partnerships can be found here.

 

The Records Retention Schedule for the records held by ITCS, formerly known as the Information Services Directorate, can be found here.

The Records Retention Schedule for the records held by ITCS in relation to the Information Compliance team can be found here.

 

The Records Retention Schedule for the records held by LTS can be found here.

The Records Retention Schedule for the records held by LTS in relation to paper-based room-bookings can be found here.

 

 

The Records Retention Schedule for the records held by the Library is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by PCD, formerly known as the Human Resources Department, can be found here.

The Records Retention Schedule for the records held by the HR Operational Services team is currently incorporated in the PCD Records Retention Schedule described above.

The Records Retention Schedule for the records held by PCD in relation to the Equality and Diversity team can be found here.

The Records Retention Schedule for the records held by PCD in relation to the former Centre for Staff Education and Development (CSED) can be found here.

The Records Retention Schedules for the records held by the Resourcing, Reward and Performance team and the USS Pensions team are currently pending. Please email records.management@uea.ac.uk for further information.

 

 

The Records Retention Schedule for the records held by RIN, formerly known as the Research and Enterprise Services, can be found here.

The Records Retention Schedule for the records held by RIN in relation to the Enterprise Centre can be found here.

The Records Retention Schedule for the records held by RIN in relation to the Postgraduate Research Service can be found here.

 

 

The Records Retention Schedule for the records held by the Sainsbury Centre can be found here.

 

The Records Retention Schedule for the records held by SISJAC can be found here.

 

The Records Retention Schedule for the records held by SRU can be found here.

The Records Retention Schedule for the records held by SCS in relation to Physical Education and Sport can be found here.

Retention Schedules for the records held by Sportspark and UEA Sport are currently incorporated in the Physical Education and Sport Records Retention Schedule described above.

The Records Retention Schedule for the records held by SCS in relation to the Accommodation team can be found here.

The Records Retention Schedule for the records held by SCS in relation to the UEA Nursery can be found here.

The Records Retention Schedule for the records held by SCS in relation to the Catering team can be found here.

The Records Retention Schedule for the records held by STS, formerly known as the Student Support Services, can be found here.

The Records Retention Schedule for the records held by STS in relation to Student Disclosure can be found here.

The Records Retention Schedule for the records held by the Multifaith Centre is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by TYN is currently pending. Please email records.management@uea.ac.uk for further information.

The Records Retention Schedule for the records held by USS in relation to occupational health and safety can be found here.

 

The Records Retention Schedule for the records held by VCO can be found here.