UEA is licensed by the Open University (OU) to record its programmes off-air. An annual fee is charged for each copy of a recording that is held, it is therefore important to delete recordings promptly if they are no longer needed.

There is no restriction on where a recording is made, but it must be made by a UEA-authorised person.

A log must be kept of every recording giving

• the programme code (obtainable from the OU Broadcast Calendar, a copy of which is held by the copyright co-ordinator)
• the date recorded
• the name of the person making the recording
• the date of erasure.

Schools should forward this information to the copyright co-ordinator regularly and at least annually. The log is used as the basis for calculating the annual fees due.

Individual recordings must be clearly labelled with the programme title and date of recording.

Recordings may only be used in the teaching or study of a UEA course; they cannot be loaned for use off-site, and no charge is to be made for viewing.

Recordings must not be edited or amended.

More than one recording of a programme can be made, but each must be separately logged. Video-to-video copying is not allowed.

Recordings can be kept and used for up to 5 years after the programme was last transmitted (OU provides regular updates of this information). 'Time expired' programmes can usually be purchased outright from OU on payment of a lump sum.

The above notes summarise the key points of UEA's OU Off-Air Recording Licence. More information on the terms of the licence, copies of log-sheets, and details of OU broadcasting schedules, 'missed progamme' service, and other courseware is available from the copyright co-ordinator.