Blackboard reading material - How to do it legally

Copyright regulations apply to all our electronic resouces and journals - both to the content and the layout of these resources.

As a general rule, on your Blackboard/web site we would advise you to link directly to an electronic resource / electronic journal article rather than attempting to reproduce it (or digitise it).

Include the direct link (URL) for the external resource / journal you are linking to and add an acknowledgement of the source:

e.g.
Ariel E. Lugo; F.N. Scatena
"Background and Catastrophic Tree Mortality in Tropical Moise, Wet, and Rain Forests"
Biotropica, Vol. 28, No. 4, Part A. (Dec., 1996), pp. 585-599

URL: http://links.jstor.org/sici?sici=0006-3606%28199612%2928%3A4%3C585%3ABACTMI%3E2.0.CO%3B2-U

Source: JSTOR

Without copyright clearance, it is illegal to
(a) cut and paste the text from our electronic resources into your Blackboard/web site, or
(b) reproduce digital images (e.g. PDF files) on your Blackboard/web site. This also applies to the digitisation of articles from hard copy journals.

If you would like to include digitised content on your Blackboard/web site, you have to meet the following conditions in order to be compliant with the terms of the CLA License:

• Material must be intended for use in course packs; cannot be for private study or research
   
• Material must be
  • Printed books, periodicals, law reports and journals that are
    • Published, (unpublished material not covered)
    • Owned by UEA, and
    • Published in the UK, and by some US and foreign publishers (Excluded US publishers are listed here: http://www.cla.co.uk/us_excluded_publishers.php)
       
• The same extent restrictions apply as for photocopied material, namely:
  • Up to 5% or one chapter of a book whichever is greater
  • Up to 5% or one article of a journal issue whichever is greater
  • Up to 5% or one paper of one set of conference proceedings whichever is greater
  • Up to 5% or one case of one report of judicial proceedings whichever is greater
  • Up to 5% of an anthology of short stories or poems or one short story or one poem of not more than 10 pages whichever is greater
     
• Only ‘designated members’ can make copies (i.e. students cannot make scans)
   
• A statutory copyright notice must be prominent within scanned copy or be seen prior to viewing scanned copy.  A template of this notice can be found here
   
• UEA must record each and every digital copy made & manifestation of that copy on specified record sheet. A template of this notice can be found here Once completed, please return the page to Julie Eastoe, Collections Team Leader, Library, either in hard copy or by emailto libcat@uea.ac.uk. Alternatively, please complete the online recording sheet. 
   
• Scanned copy must be of most current edition of a work
   
• Where course is ‘not likely to be repeated’, digital copies to be removed at end of course save from normal institutional back up files
   
• Students, lecturers, tutors, supervisors & any person teaching a course can download, print, and retain a digital copy of the scanned item for that course but only for duration of course
   
• All UEA registered students & staff can view digital copies; no other use allowed
   
• Can be available to multiple students in one course, separately to separate courses, and/or in the form of a CD-ROM
   
• Can be displayed via PowerPoint & projection
   
• Alteration of material only allowed for pedagogic purposes but moral rights of creator must be acknowledged
  
   

Printed Course Packs - How to do it legally

Much of the copyright protected material used in courseware at UEA is covered by the Copyright Licensing Agency (CLA) licence. This applies especially to books and periodicals published in the UK, much of Europe and Australasia, and South Africa. Many North American publishers are not covered. Copies of

• general information on excluded works
• a list of excluded US publishers

are held by the copyright co-ordinator. They can also be seen on the CLA web site.

Copies of study packs should be clearly labelled on the cover and first page of text with the academic year in which they were created and carry a notice to the effect that they may not be copied or resold.

Material supplied in support of SHORT COURSES, the attendants at which are not registered UEA students, requires either separate licensing arrangements or explicit consent from the individual rights owners. Organisers of short courses should seek advice from the copyright co-ordinator before issuing course material.

The amount of copyright material that can be copied and distributed in HANDOUTS and STUDY PACKS under the CLA licence during any one course of study as follows:

the greater of

• 5% of any published edition
• one complete chapter of a book
• one article in an issue of a periodical or set of conference proceedings
• one poem or short story not exceeding 10 pages in length from a collection or anthology
• the report of a single case from a volume of published law reports.

The number of copies made should not exceed that needed to ensure that every student on the course and the teacher(s) of the course each have a single copy.

The CLA licence makes special provision for copying for the benefit of the partially-sighted. ENLARGED COPIES of part or all of a work covered by the licence may be copied, provided that a copy of the original publisher’s edition is owned by the University and generally available to students (in effect, is in the Library) and that a large print edition is not already available. Enlarged copies made under this dispensation are intended for personal use; in particular they may not be placed in the Library’s Short Loan collection, nor stored electronically.

The use of copyright material in digitised/networked courseware such as Blackboard is a complex area and much content is NOT covered by our existing CLA licence.  If you wish to include such material within Blackboard, contact either your Faculty Librarian, or the copyright co-ordinator for advice and help.