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Visitor Information 2018

We hope the information below helps you to plan your visit, but please get in touch at fly@uea.ac.uk if you'd like to ask us anything else!


Key dates for your diary

  • Tuesday 1 May - Booking opens at www.uea.ac.uk/fly
  • Monday 4 June - Competition closing date
  • Friday 15 June - Your deadline to amend or cancel bookings (after this date we will be unable to refund ticket costs). We will continue to accept bookings after this date if places remain.
  • Monday 25 June - Reminder and final information emailed to you/your school
  • Monday 9 July – Festival launches with the Sixth Form Day
  • Tuesday 10 - Friday 13 July – author readings and workshops for 11-18 year olds
     

Booking procedure

Places on all events will be offered on a first-come, first-served basis. You will be notified by email within seven days whether your booking has been successful. If your requested event is available, you will be sent a booking confirmation email along with information to help you plan your visit. If the event you have requested is fully booked, we will aim to offer you an alternative where possible.
 
If you need to cancel or amend your booking, you must do this by Friday 15 June. After this date, we will invoice your school for the total value of places booked.
 
Schools can book up to 60 places for the author talks and four places per workshop. Workshop places are capped to allow for a range of students to take part in each session. Unfortunately, teachers are not permitted to attend workshops, but are very welcome to attend author talks.


Event cost

Tickets are priced at £3.50 per author talk/workshop. One free adult may attend the talks per 10 students. Additional teachers will need to book tickets. Full day tickets cost £10 per student and half day tickets £5 per student. Please note that Wednesday 11 July is full day or half day only.

Half day morning tickets (09:45 - 12:15) include two author talks, half day afternoon tickets (13:00 - 15:15) include one workshop and one author talk (excluding Wednesday Poetry Day).
 

FREE places

We are committed to making FLY accessible for all and are able to offer a limited number of FREE places for any students who are in receipt or eligible for Free School Meals, who are in Care of the Local Authority, who have a disability, mental illness or learning difficulty or who have a household income of less than £25,000. This year, FLY is also offering FREE places to all UEA Outreach Partnership Schools in Norfolk and north Suffolk.
 
In addition to FREE places, support with travel costs may also be available to students and schools who meet any of the above criteria.
 
For more information and to find out if your school/student is eligible for a FREE place, please email fly@uea.ac.uk.
 

Pre-visit information

We will send you basic information to help you plan your visit with your booking confirmation. This will include parking details, maps and directions.
 

Lunches

Lunch is not provided, snacks and refreshments will be available from the Festival Café in the Julian Study Centre and from other campus cafés and shops. Students are encouraged to bring packed lunches. A room is available in the case of bad weather.
 

Risk Assessments

A full risk-assessment has been carried out for the Festival. If you would like a copy, please email fly@uea.ac.uk
 

Supervision

All daytime workshops and author talks will be supervised by enhanced DBS checked staff and/or student ambassadors. We expect school staff to be responsible for their students between sessions and to arrange meeting points etc and can not be responsible for students outside of workshops and talks. We welcome sixth form students to attend unaccompanied by teachers.
 

Accessibility

Unless stated otherwise, all events take place in UEA’s Julian Study Centre, which is a fully accessible venue. We will take all reasonable measures to make sure that students have an enjoyable experience with us. Therefore, please let us know if any of your students require additional support by emailing fly@uea.ac.uk with as much notice as possible.
 

Photography

Photographs may be taken during the Festival for publicity and promotional purposes in newspapers, social media outlets, in print and online. You will be asked before having your photograph taken and can decline the opportunity. Students under 13 are not permitted to have their photograph taken. If you do not want FLY to use your photograph, please email Fly@uea.ac.uk
 

Book sales

Author books will be available to purchase after each talk. Waterstones will be at the Festival with their bookstalls.  Authors will sign books following their talks, but will be unable to sign anything other that their books!